Calender - Outlook 2007 - JAWS V15

JAWS V15 and Outlook 2007: Accessing Another Calendar

Opening Another Users Calendar in Outlook 2007 with JAWS V15

One of the more common office tasks for many JAWS users is opening and navigating another Calendar in Outlook. So, in the immortal words of Montell Jordan, this is how we do it:

1. Press CONTROL 2 to move directly to your Calendar folder in Outlook 2007.
2. Press ALT F and DOWN ARROW to the Open submenu. Press the ENTER or RIGHT ARROW key to move focus into the submenu.
3. In the Open submenu, press the DOWN ARROW to focus on the Other User's Folder... option and press ENTER.

4. In the Open Other User's Folder dialog box, focus will be in the Name... edit field. If you know the full name of the person who has given you permission to access their calendar then input it here. Use the format: Surname, First Name (surname comma space first name - for example: Bloggs, Joe). Alternatively, press SHIFT TAB to focus on the Name... button and choose the relevant person from the standard Outlook contact lists you have access to.
5. When you have input the correct name, move to the OK button and press SPACEBAR. Providing you actually do have the right name and the appropriate permissions, the relevant Calendar will open and take focus.

Moving Around the Outlook Calendar

I have my Calendars in Outlook launching in Day View by default but it is easy to switch between the different Day/Week/Month views using the following keystrokes:

• Switch to the Day View: ALT CONTROL 1
• Switch to the Working Week View: ALT CONTROL 2
• Switch to the Week View: ALT CONTROL 3
• Switch to the Month View: ALT CONTROL 4

Using JAWS in the Day View, you'll find the following keystrokes are really helpful:

• Move to Next Day: RIGHT ARROW
• Move to Previous Day: LEFT ARROW
• Move to Previous Time Slot: UP ARROW
• Move to Next Time Slot: DOWN ARROW
• Move to a Specific Date: CONTROL G
• Launch a JAWS Window Summary for the Current Date: INSERT A (pressed twice)

Moving Between Outlook Calendars

1. To cycle around the main task pane areas of the Outlook Calendar window, press the F6 and/or SHIFT F6 keys.

Closing a Calendar

1. Move through all the open Calendars using the F6 key, until you have focus in a tree view area, this is actually the Navigation Pane and contains the options you need.
2. Press the DOWN or UP ARROW, depending on where you have focus in the Navigation Pane already. Listen out for a branch of the tree labelled "People's Calendars", when you locate this continue to ARROW DOWN.
3. As you ARROW DOWN you will hear a list of names with a checked or unchecked status for each. When the name is checked it indicates that the Calendar for that person is currently displayed. So, locate the name of the person you require then use the SPACEBAR to uncheck the entry.
4. Now ensure that the Calendar has been closed by using the F6 key to move between the work panes currently open in Outlook.

Once upon a time the Outlook Calendar used to be a buggy and near impossible place to be. These days it still presents some challenges but, with the right keys and approach in place, it works pretty well.

Have fun!