Thursday 8 December 2016

File Protected View - MS Word 2010 - JAWS - NVDA

Configuring Protected View Settings using Speech

Something that still crops up frequently is the frustration many speech users have when trying to open a Word document that has launched in Protected View. Often this will be when someone outside your organisation has sent an email with a few attachments and BANG! - on launching an attachment there's no speech because it's in Protected View - which is like a Read Only mode on steroids if you catch my drift.

But what's the problem here you might be thinking? After all Protected View is there to shield your PC from all manner of nasties lurking out there in cyberspace. Well, this is the case but the issue for anyone using speech is that, if you can't focus on the "enable editing" button (for whatever reason) then the screenreader can't hook into the document and read it. And, as you can probably imagine, that's not a great situation - especially when it's urgent documents you're expecting from a trusted source.

While it is technically possible to work your way to focus on the "Enable Editing" button this can be a bit hit and miss. As a result of this, what you might consider is turning the Protected View mode off in the first place. That way attachments can be launched in full editing mode and will be accessed and read as normal. (The flipside of course is that if there IS anything a bit untoward contained in the document data then you'd better hope your AV software is on the ball to quarantine and remove as required.)

So, if you are looking to reconfigure your Protected View settings, this is how you do it in Word 2010 using JAWS or NVDA:

  1. Open MS Word 2010.
  2. Use ALT F to open the File tab in the upper ribbon.
  3. DOWN ARROW all the way to Options and use SPACEBAR to activate.
  4. In the next list, DOWN ARROW until you have focus on Trust Centre then TAB until you have focus on the Trust Centre Settings... button. Use SPACEBAR to activate.
  5. In the Categories list box, make sure you have focus on the Protected View item then TAB over to a range of checkboxes. In order, you can:
    • Enable protected view for files originating from the Internet.
    • Enable protected view for files located in potentially unsafe locations (the "Temporary Internet Files" folder for example).
    • Enable protected view for Outlook attachments.
  6. Use TAB to move through the options and toggle each on and off using the SPACEBAR.
  7. When finished, TAB to OK and use SPACEBAR.
  8. Focus will move to the Trust Centre dialog box, so once more, TAB to OK and use SPACEBAR to return to your document.

Bear in mind that by turning protected view off you are essentially turning off an added layer of security, depending on your work or the kind of data you are accessing this may not be a wise move regardless of the frustration. However, in certain circumstances - particularly in a work setting - it may be easier to toggle the Outlook setting off temporarily than trying to enable the editing manually.

Have fun!

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